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Privacy Policy

Privacy Policy

This Privacy Policy explains how Novix Recruit collects, uses, stores, and protects personal data when you use our website or engage with our recruitment and employment services.

Novix Recruit is committed to handling personal data lawfully, fairly, and transparently in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. About Novix Recruit

Novix Recruit is a trading name of Novix Group Ltd.

Registered Address:
24 Zenith Avenue, Reading, RG2 9FN, United Kingdom

Email: info@novixrecruit.co.uk
Telephone: 0118 348 4933

For the purposes of data protection legislation, Novix Group Ltd is the data controller.

2. Our Role

Novix Recruit operates in two capacities:

  • Recruitment Agency / Intermediary – introducing candidates to third-party employers for permanent, temporary, or contract roles.
  • Employment Business / Employer – employing workers directly under PAYE and supplying them to client organisations, including operating payroll and meeting statutory employment obligations.

The way we process personal data depends on the capacity in which we are acting.

3. Personal Data We Collect

We may collect and process the following categories of personal data:

  • Contact details (name, address, email address, telephone number)
  • Identification and right-to-work documentation
  • CVs, employment history, qualifications, licences, and certifications
  • Payroll information (National Insurance number, tax details, bank details)
  • Assignment records, timesheets, and payment information
  • Correspondence and communications with us
  • Website usage data (IP address, cookies, browser information)

4. Special Category Data

Where required and permitted by law, we may process special category personal data, such as health information, solely for employment, recruitment, legal, payroll, or compliance purposes.

Appropriate safeguards are applied at all times.

5. How We Use Personal Data

We use personal data to:

  • Provide recruitment and placement services
  • Assess candidate suitability for roles and assignments
  • Employ workers and administer PAYE payroll
  • Comply with employment, tax, and immigration obligations
  • Introduce candidates to client organisations
  • Manage assignments, payments, and contracts
  • Communicate with candidates, workers, and clients
  • Operate and improve our website and services

6. Lawful Basis for Processing

We process personal data under one or more of the following lawful bases:

  • Performance of a contract (employment or assignment)
  • Steps taken prior to entering a contract
  • Compliance with legal obligations (employment, tax, immigration)
  • Legitimate interests relating to recruitment and business operations
  • Consent, where required

7. Sharing Personal Data

We may share personal data with:

  • Client employers where introductions or assignments are made
  • Payroll providers, accountants, and professional advisers
  • Regulatory and governmental bodies (HMRC, Home Office, ICO) where required by law

We do not sell personal data to third parties.

8. International Transfers

Where personal data is transferred outside the United Kingdom, appropriate safeguards will be applied to ensure adequate levels of protection.

9. Data Retention

Personal data is retained only for as long as necessary for recruitment, employment, payroll, and compliance purposes, and in accordance with legal and regulatory requirements.

10. Data Security

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, or disclosure.

11. Your Data Protection Rights

Individuals have rights under data protection law, including the right to:

  • Access personal data
  • Rectify inaccurate or incomplete data
  • Request erasure (subject to legal obligations)
  • Restrict or object to processing
  • Request data portability
  • Withdraw consent where applicable

Requests can be made by contacting us using the details below.

12. Cookies

Our website uses cookies to improve functionality and user experience. Further details are available in our Cookie Policy.

13. Changes to This Privacy Policy

This Privacy Policy may be updated from time to time. Any changes will be published on this page.

14. Complaints

If you have concerns about how we process personal data, please contact us first. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO).

15. Contact

For any questions relating to this Privacy Policy or personal data, please contact:

Novix Recruit
Email: info@novixrecruit.co.uk
Telephone: 0118 348 4933